Quick Look

How much time do you waste opening up a document just to see if it’s the one you’re looking for?

Here’s a fast and easy trick:

1. Instead of double-clicking to open the document, click once on it to select it.
2. Press the space bar.
3. A window will appear, showing you a QUICK LOOK at the contents of the document.
4. Press the space bar again to close it.

This works with jpgs, too. If you need to scroll through a list of photos to find the one you’re looking for:

1. Click on the first photo.
2. Press the space bar to see what it is.
3. Press the DOWN arrow on the keyboard to move to the next one.
4. Continue pressing the DOWN arrow to see all the photos.
5. Press the space bar when you’re done.

Saving These Tips (Or any email that contains formatting)

Many of my clients ask me how they can save these tips for future reference. So today, I’m sharing not one but TWO ways to do it.

The easiest way to save any email is:

1. Select the email
2. From the File menu, choose Save As
3. Title it with a name that describes what it is so you can find it later
4. Navigate to the folder in your Documents folder where you want to keep it

(maybe you have already created a folder for Mac to School Tips. If not, in the bottom left of this window, click on New Folder and create one)

5. Click Save.

The only problem with this method is that it converts the email to Plain Text, which means all of the letters and words are there, but you lose all of the formatting: the bold, the pretty boxes, the easy-to-read appearance.

To save an email with all of its formatting, save it as a PDF.

Here’s how:

1. Select the email
2. From the File menu, Choose Print
3. Do not click the Print button. Instead, in the bottom left of the window, click PDF
4. Choose SAVE AS PDF
5. Title it with a name that describes what it is so you can find it later
6. Navigate to the folder in your Documents folder where you want to keep it
7. Click Save.

Now, when you open the saved tip, it will look exactly like it did when you received it in your email.

Seeing More Printing Options

Sometimes you don’t even know you’re missing choices until you see them.

Today’s tip addresses a question many of my clients ask me: Where are all of my printing options?

If you don’t see choices for printing, like how many copies and which pages to print, just click the triangle next to the name of your printer to reveal all of your options

Change What You Look At Everyday:

The beginning of the year is a great time to look at things with a fresh perspective.

In my creativity classes I encourage my students to change their visual environments becausewhen you see different things, you begin to see things differently.

Today’s tip offers ways to do this with your computer.

– Try typing in a new font
– Move your Dock to the left or right side of the screen
– Rearrange the things you look at on and around your working space
– Change your profile picture on Facebook
– Rearrange the icons on your Dock
– Change your desktop picture

Click here to watch a free video on how to change your desktop picture

Click here to watch a free video on how to change your Dock

Backing Up:

If something happens to your computer (loss, theft, crash, dead hard drive), you could lose everything on it: your addresses, your documents, your photos—EVERYTHING.

So why not be safe instead of sorry and start backing up your computer regularly.

I believe there are three levels of backing up, depending on what kind of user you are.

Click here to download my free HOW AND WHY TO BACK UP instruction sheet to determine which user you are and how to start backing up all of your important information.

The downloaded document “backingup.pdf” will open automatically in Preview. To save it, click on the File menu, chose Save As, and navigate to the folder you’d like to save it into.