Microsoft Office File Names

If you can no longer open documents that were created in a previous version of Microsoft Word, Excel or PowerPoint, it’s probably because of the file name. It may be too long or, it contains a slash or other no-longer-acceptable characters.

To change the name of a file:

1. Click once on the item

2. Press the Return key to highlight the file name

3. Type a new name. If you press the left or right arrow key it will move the cursor to the beginning or end of the text

4. Press the Return key when done

Now try opening the file and it will probably work!

iPad Tip of the Week

All About Sounds

You can control what sounds play when different things happen. Maybe you don’t like the sound when you unlock your device. Maybe you prefer NOT to hear a sound every time you receive or send an email or when someone sends you a text or leaves a voicemail.

It’s easy to choose which sounds and alerts you want to hear.

1. Tap Settings
2. Tap Sounds
3. Scroll through the list, choosing which you want on and which you want off

This is also where you can choose a different ringtone and make the Vibrate feature silent.

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Latest Update for Mountain Lion

If you are running OS 10.8, Mountain Lion, Apple just released an update to fix several bugs and issues in the software. Version 10.8.5 is available as a free download in the App Store. Under the Apple menu, choose Software Update. Install the OS 10.5.8 and any other updates that are available.

iPad Tip of the Week

Getting Ready For The New iOS7

Apple’s new iOS7 for iPhones and iPads is packed with a new look and lots of new features.

As with any upgrade, you may want to wait until they iron out some of the bugs before you jump in. Andbefore you rush to upgrade, you’ll want to do a little housecleaning first.

1. Confirm that your device will work with iOS7. It is compatible with:

• iPhone 4, iPhone 4s, iPhone 5, iPhone 5c, iPhone 5s
• iPod touch 5th gen
• iPad 2, iPad 3, iPad 4, iPad mini

NOTE:

OSXDAILY highly recommends WAITING to update iPad2 and iPad 3,iPad4 and iPad mini as well as iPhone 4, iPhone 4S

2. Back up to iCloud:

• Tap Settings
• Tap iCloud
• Tap Storage and Backup
• Tap Backup Now

3. Delete any apps you don’t use:

• Tap and hold on any app to get them wiggling
• Tap the X to delete
• Tap the Home button when done to stop the wiggling

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Make Your Cursor Bigger

The bigger your screen, the smaller the cursor. But you can make it bigger so you can find it more easily.

In Mountain Lion

1. Under the Apple menu, open System Preferences

2. Click on Accessibility in the bottom right

3. Click on Display

4. Move the slider to adjust the Cursor Size

In Snow Leopard:

1. Under the Apple menu, open System Preferences

2. Click on Accessibility in the bottom right

3. Click on Mouse

4. Move the slider to adjust the Cursor Size

iPad Tip of the Week

Make the Text Bigger

You have a lot of control over the size of text and other items on your iPad and iPhone

1. Tap Settings
2. Tap General
3. Scroll down and tap Accessibility
4. ZOOM gives you choices for finger gestures to enlarge entire screens
5. LARGER TEXT allows you to choice a more readable font size

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Importing Contacts From Excel

Mountain Lion finally allows you to easily import lists of names from an Excel spreadsheet into Contacts.

1. In the Excel spreadsheet, from the File menu, choose Save As
2. Title the document
3. From the Format menu, choose Comma Separated Values (.csv)
4. Be sure to save the document where you can easily find it
5. Quit Excel. If you get a warning that the file may not be compatible, just say OK
6. Open Contacts
7. From the File menu, choose Import
8. Locate the .csv file you just saved and Open
9. In this window, match up the fields from Excel with the Contacts fields that you want to import by clicking on each one you want to import
10. Choose to Ignore the First Card since it contains the label names of the fields
11. Use the arrows on the screen to move through your data to confirm that things are in the correct fields
12. Click OK
13. You can now delete the .csv file you saved

iPad Tip of the Week

Importing Videos From iPhone and iPad to Your Mac

Perhaps you’ve noticed that photos that you take on your mobile device appear on your Mac via Photo Stream, but videos do not.

As my Apple Genius friend reminded me, it’s called Photo Stream, not Video Stream.

The easiest way to transfer your movies from your device to your computer is to email them to yourself, then drag the attachment from the email onto the iPhoto icon on your Mac.

To email a video:

1. On your device, tap Photos
2. Tap Albums to get to the Camera Roll
3. Because videos are large files, I recommend emailing them one at a time
4. Find the video. It will have a movie camera icon and the length time of the video
5. Tap the Share icon, the forward-facing arrow
5. Choose Mail
6. Address it to yourself
7. Send

 

Reading Articles in Safari Just Got Easier

Have you found an interesting article to read, but you find all of the ads on the screen so distracting?

Safari has a built in READER feature that will open most articles in a new window with just the article. No distractions.

1. Find an article in a newspaper

2. Click on the word READER that appears at the far right side of the page’s address (this may not be available for all articles)

3. The article will open in a new window with just the text

4. Click READER again to get back to the full page in Safari

iPad and iPhone Tip of the Week

Saving an Image You Find Online

If you’re surfing online and find a picture that you want to save or share with someone, it’s easy:

1. Find the image

2. Tap and hold on the image

3. Choose Save image (this may not work with a photo someone posts on Facebook)

4. The image will appear in your Camera Roll, where you can then email it or post it to Facebook.

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Email Print Too Small To Read

Several clients have asked why their emails print in such a tiny font that they can’t read them.

In the print window, there are several choices.

If you don’t see them, first click the triangle next to the name of your printer.

Or, in Lion, click Show Details.

To have emails print so that you can read them, be sure that

Keep the same apparent font size is the selected option.

iPad and iPhone Tip of the Week

Get Ready for the Summer Olympics

If you want to keep up with the latest news, games and scores during the upcoming Olympic Games in London, check out these Apps.

London 2012 Official Join In App: Developed and maintained by the official London Organizing Committee, the app includes current information on the Olympic Torch Relay plus news on all the cultural, city, and community celebrations happening now.

Once the games begin, the app will provide up-to-date coverage on each Olympic sport and each competition venue. In addition, for London visitors, the app provides full access to searchable maps, details of facilities, augmented reality views, and information about how to get the best out of your historic visit.

Universal Sports Network: This App will provide exclusive television coverage of this year’s games in the U.S. Plus, for the first time, free live coverage will be available for each sport no matter the time of day. Although separate iPhone/iPod touch and iPad apps for that purpose have yet to be released, this app is a suitable alternative for now.

Using the Universal Sports Network app, users can view exclusive pre-Olympic programming. In total, the free app provides more than 1,200 hours of original video content.

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Cleaning Your Keyboard and Mouse

Keyboard:

If your keyboard is wired, first disconnect it from your computer. If it is wireless, turn off the power on the keyboard and remove the batteries.

Use a lint-free cloth lightly moistened with water or iKleen. Don’t get moisture in any openings and don’t use aerosol sprays, solvents, or abrasives.

Older Mighty Mouse:

If your mouse is wired, first disconnect it from your computer. If your mouse is wireless, slide the power switch to off and remove the batteries. Clean the outside of your mouse or trackpad with a lint-free cloth lightly moistened with water or iKleen. Don’t get moisture into any openings and don’t use aerosol sprays, solvents, or abrasives.

If the scroll ball on your Mighty Mouse has become discolored or dirty, use a clean, lint-free cloth lightly moistened with water or iKleen to clean it.

Wipe the ball and the surrounding area, making sure to rotate the ball itself to ensure complete coverage.

If the scrolling feels rough or if the scroll ball isn’t scrolling up, down, or side-to-side, hold the Mighty Mouse upside down and roll the ball vigorously while cleaning it to help dislodge any particles that may have collected on the internal hardware.

iPad and iPhone Tip of the Week

Hidden Volume Adjuster

Even faster than pushing the up and down button on the side of your device, you can adjust the volume right on the screen.

1. Double tap the Home button to reveal the bar that shows all of your recently opened Apps

2. Slide that bar all the way to the right until you can’t go any further and you’ll see the volume slider

3. On your iPad, you can also adjust the brightness here

4. Double tap the Home button when you’re done

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Customizing Notes

If you have an iPad or iPhone, you may already be using the Notes app and syncing them with your Mac.

But many folks don’t want to SEE their Notes in the Inbox with all of the email.

Of course, you can change this setting:

1. Under the Mail menu, choose Preferences

2. Click on Accounts

3. Click on your iCloud account, the one that is syncing your Notes between your Mac and your devices

4. Click on the Mailbox Behaviors tab

5. Remove the checkmark next to Show Notes in Inbox

6. Close and Save your changes

Now, to see your Notes, hover on the Reminders in the left column and choose Show and your Notes will be listed. Click the arrow to reveal them.

iPad and iPhone Tip of the Week

Customizing Notes

Did you know you can choose a font for your Notes?

1. Tap Settings

2. Scroll down to see Notes in the left column

3. Choose your font

4. This is also where you choose to sync your notes with your iCloud account or only save them on the device

————

How to Install Adobe Flash Player

If you are no longer able to watch certain videos online you may need to download the newest version of Adobe Flash Player.

– First, go here and click to Download
– You’ll see a blue progress bar in the top right on the Safari window
– It will download it into the Downloads folder
– When it’s done downloading, QUIT Safari from the Safari menu (don’t just close it)
– Open the Downloads folder which you can find under the GO menu when you’re on the Desktop
– Double click the file called Adobe something.dmg
– It will create another file called Install Flash Player
– Double click THAT
– Follow the directions
– When it’s all done and working, you can take the installer AND the .dmg icon to the trash

The other kind of video that people get in emails requires Windows Media Player, which doesn’t work with Lion.

To install an alternative to this, go to www.mac2school.com/tips and scroll down for the tip about the VLC Player

iPad and iPhone Tip of the Week

Setting Picture Frame Preferences

When your iPad is asleep and locked you can still view Photos. This is called Picture Frame mode. It’s different than the Slide Show mode when you are in your Photos.

To set your preferences for Picture Frame:

Tap Settings
Tap Picture Frame
Choose your Transition
Choose how long it shows each photo, whether to Zoom in on faces, and if you want them Shuffled, in a random order
Choose which photos and albums to show

 

iCal: Moving an Event from One Day to the Next

Instead of deleting an event and recreating it on the correct day:

Hold down the Option key and drag the event to the desired day.

iPAD and iPHONE TIP OF THE WEEK

Moving Apps From One Screen to Another

It’s handy to have your most frequently used Apps in the first page. And it’s pretty easy to move your Apps around.

First, press and hold on the App you want to move. They’ll all start wiggling. Now drag the App to the edge of the current page and it should move to the next page.

If it doesn’t seem to work, here’s a faster way:

Once you have everything wiggling, drag the App onto the bottom dock of favorite Apps. Switch to the page you want to move it to, then drag it from the dock onto that page.

Yes, you can add and rearrange the Apps in that Favorites dock this way too.

When you’re done rearranging, press the Home button to stop the wiggling.

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The Difference Between the APP store and the iTunes Store

The APP STORE, found in the Dock and under the Apple menu on your computer, is where you can now go to purchase applications for your Mac. Instead of going to a store and purchasing a DVD, you can now download hundreds of programs and games that work on your Mac.

To find APPS to use on your iPhone or iPad, you don’t use the APP store. Instead, open iTunes and click on the iTunes Store.

To quickly find APPS for your Device, try the POWER SEARCH feature.

On the right side of the iTunes Store Home screen is a list of Quick Links.

1. Click on Power Search

2. Click on All Results and change to Apps

3. Under Device Compatibility, choose your Device

4. You can search by title, category, even choose to only look for Free Apps.

iPAD and iPHONE APP OF THE MONTH

Clients Share Their Favorite Apps

With the thousands of Apps available, it’s hard to know which ones to try. So each month I’ll share some of my clients’ favorite apps.

The easiest way to find a particular APP:
On your iPhone or iPad:

1. Click on App Store icon

2. Click the Search icon at the bottom

Or, if you purchase through iTunes on your Mac,use the Power Search feature:

1. In iTunes, click on iTunes Store

2. In the far right column under Quick Links, Click on Power Search

3. Change “All Results” to APPS

4. Enter words in the Keywords

5. You can also limit to just iPad or just iPhone

This month’s recommended apps, available for iPhone and iPad, are all about relaxing. And they’re all FREE so try them!

Buddhist Meditation (Lite): A free collection of five soul-stirring Buddhist melodies.

Relax Melodies: Rain, gong, piano, birds, thunder, xylophone, wind–you can combine your favorites sounds to achieve deep relaxation and meditation.

iZen Garden2 Lite: All the peace and tranquility of a Japanese Zen garden without the sandy mess.

YogaFree: 250 yoga poses with instructions and photos and more.

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Emails Print Too Small to Read

Several clients have asked why their emails print in such a tiny font that they can’t read them.

In the print window, there are several choices.

If you don’t see them, first click the triangle next to the name of your printer.
Or, in Lion, click Show Details.

To have emails print so that you can read them, be sure that
Keep the same apparent font size is the selected option.

iPAD and iPHONE TIP OF THE WEEK

Charging the Batteries

The fastest way to charge your iPhone and iPad is with the USB power adapter.

They will also charge, though slower, when connected to your computer. But if your computer is turned off or in sleep mode, the batteries will NOT charge but, instead, will continue to drain.

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Emailing Pics with iPhoto ’11

The newest version of iPhoto gives you two choices for emailing photos. By default, a new, fancier email is sent that allows you to choose different styles, like a corkboard or snapshot or collage.

While these are really fun, the recipient cannot download the pictures because they are embedded in the email and are not attachments.

To send photos as attachments, you need to change a preference.

1. In iPhoto click on the iPhoto menu and choose Preferences
2. Click on the General button
3. Next to the choice, Email photos using, click on iPhoto
4. Change it to Mail
5. Close the Preferences and now choose some photos to send.

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iPAD and iPHONE TIP OF THE WEEK

Taking a Screen Shot

Sometimes you have something on your screen that you want to share with someone in an email.

To take a snapshot of your screen:

Press and HOLD the Home button and also press the Sleep/Wake button at the same time. The screen will flash and you’ll hear a click, indicating that a photo has been taken.

Your screen shots are saved automatically in your Photos gallery where you can view and then email them.

 

Lion’s New Scrolling Options

If you upgraded to Lion, you’ve probably noticed some changes in scrolling. The most noticeable difference is that the direction of scrolling is now reversed. Apple thinks it’s more natural that, if you scroll up, then the contents of the window should scroll up.

Maybe you like this new reversed direction.

Or maybe you’d like it to work like it did before Lion. If so:

1. Under the Apple menu choose System Preferences.

2. Click on the Trackpad icon

3. In the very top of this window, remove the checkmark next to “When using gestures to scroll or navigate, move content in the direction of finger movement”.

You might also notice that the Scroll Bars aren’t always there. Again, Apple assumes more people will be using a trackpad and scrolling with the gestures on the trackpad.

To change how often you see the Scroll Bars:

1. Under the Apple menu choose System Preferences.

2. Click on the General icon

3. Click on your desired preferences

iPAD and iPHONE TIP OF THE WEEK

Change Your Default Email Address

If you have more than one email address, you can choose which one is automatically used when you send emails from your iPhone or iPad.

1. Click on Settings

2. Click on Mail, Contacts, Calendars

3. Scroll all the way down to Default Account

4. Click on the address that’s showing so that you can choose which email address you want to use

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Are You Missing Emails? Understanding Conversations

When we Reply to an email, or receive an email that is a Reply to something we’ve sent, this is considered a thread (in Leopard), or conversation (in Lion).

Some people like to group these emails together so that they can easily follow the order of the conversation. But when they are grouped, you can easily not notice when a new message comes in that is related to the conversation.

To turn off this feature so that you see each email individually in your Inbox:

In Mail, under the View menu, remove the check mark next to View As Thread (if you are using a version of Leopard) or View as Conversation (if you are using Lion.

You can make further choices about how you view these related emails in Mail’s Preferences, in the Viewing section.

MAC BONUS: FREE VIDEO TIP

I’ve started working on a new series of videos that share some of my favorite new features in Lion.

Maybe seeing what’s new will help you decide to upgrade.

Check out this free video that shows you how to play your iTunes music even when your computer is in sleep mode.

It’s called the Jukebox Screensaver. Just click on the icon to go to the video. Once there, you can click the tool in the bottom right to enlarge it to full screen.

Jukebox Screensaver

iPAD and iPHONE TIP OF THE WEEK

Reception Issues

Cell phones send and receive signals from cell towers. As you drive around town, the signal connects to various towers, handshaking from one to the other. If you drive through an area without a tower (along the 51 through the Phoenix Mountain Preserve, for example) your phone loses connection from the system, if only for a brief minute, and even when it reconnects to the next tower, the signal may not be a 100% handshake.

You may notice more dropped calls or voicemails that show up on your phone hours after the call.

To resolve this issue, AT&T recommends turning off/on your iPhone after you drive through an area with no towers, and also turning your phone off and on at least every two weeks to re-establish full handshaking. Some people get into the habit of turning their phone off every day to ensure the best reception.

To turn your iPhone off, push and hold the sleep button on the top of the phone until you see a screen with the option “slide to power off.” If you continue to have problems with delayed voicemails and dropped calls, contact AT&T.

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Safari’s New reading List

If you’re like me, you find a lot of great articles and websites when you are browsing the internet. Maybe you save them as Bookmarks, but rarely go back to read them.

The newest version of Safari offers a great feature for people like us.

Click on the pair of eyeglasses under the Back Arrow icon at the left of Safari’s toolbar. This is the new Reading List, a place to collect web pages that you’d like to come back and read at a later time.

Clicking the eyeglasses again will hide the list.

To add something to your Reading List:

1. Go to a page you’d like to save

2. Click on the eyeglasses and the window will appear.

3. Click Add Page.

Click an entry to go to it.
Click the X next to an entry to remove it from the list.
Click Clear All to clear the entire list.

 

iPAD and iPHONE TIP OF THE WEEK

Clients Share Their Favorite Apps

With the thousands of Apps available, it’s hard to know which ones to try. So each month I’ll share some of my clients’ favorite apps.

This month’s recommended apps, available for iPhone and iPad, are all about fun and creativity:

Brushes: Express your artistic side with painting and drawing tool that work just like the real thing.

Wreck This App: For kids of all ages, get messy, break the rules, color outside the lines.

iBrainstorm: A fun tool to draw, write and share your greatest ideas.

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Get a Quick Definition

Sometimes you’ll be reading something and would like the definition of a word. Instead of stopping, opening up Dictionary and typing in the word in question, try this.

Hold down the Command and Control keys and type the letter D and move your mouse on top of the word

The definition will appear as a pop-up menu.

NOTE: This works with most Apple branded applications (Mail, Safari, Pages) but not Word, Firefox and other non-Apple products.

To access the Dictionary in these other Applications, hold down the Control key and click (or Right click) in the middle of the word and choose Look Up or Dictionary, if it’s an option.

iPAD and iPHONE TIP OF THE WEEK

Customize Your Signature

 

 

By default, evey email you send says “Sent from my iPhone or iPad.” You can remove this and even add your own signature.

1. From the Home screen, click on Settings
2. Scroll down to Mail, Contacts, Calendars
3. Scroll all the way down to Signature
4. Delete the existing text and type what you’d like it to say
5. There is no need to Save it, just click back on Mail and you’ll see that, next to Signature, it now shows the first words of what you typed.

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The Fastest Way to Open Any Application

 

Your most frequently used Applications are probably in your Dock and so clicking on the icon will open it.

But sometimes you might need to open an Application that isn’t on your Dock. Instead of finding the Applications folder and scrolling through to find what you want:

1. Click your cursor in the top right corner next to the icon of the magnifying glass. This is Spotlight, the built-in searching tool. A lot of people use Spotlight to find Documents and Files.

2. Type in the name of the Application you’re looking for and it won’t just find it, it will automaticlaly open it!

iPAD and iPHONE TIP OF THE WEEK

 

 

Mobile Boarding Passes

 

 

Have you seen people checking in by showing the ticketing agent their iPhone or iPad? Several airlines offer the option of a mobile boarding pass.

The boarding pass is emailed to you when you check in online. Usually you have the option of printing the boarding pass, or emailing it to you. You open the email, then click on the link that says, “Get mobile boarding pass.” Then the bar-code comes up on the phone.

Not all airlines offer this service and not all airports use the system.

Here’s a link to check which airports currently support the mobile boarding pass.