Adding US Holidays to iCal

In previous versions of iCal, you had to subscribe to any extra calendars you anted, like US holidays. Now, it’s an easy click.

1. In iCal, click on the Calendar menu
2. Click on Preferences
3. Click on the General icon
4. Put a check mark to show US Holidays
5. If you enter people’s birthdays in your Contacts and also want them to appear in your calendars, click Birthdays also

iPhone and iPad Tip of the Week

iCal–Where’s the Weekly View?

iOS 7 gives you choices for year, month and day, but how do you see an entire week?
Turn your iPhone or iPad sideways!

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Moving a Document from iCloud Back to Your Mac

If you use Pages, Numbers or Keynote, Apple assumes you want to save your documents to iCloud, which is why the SAVE box defaults to iCloud. If you’re not paying attention, it’s easy to accidentally save something there.

To move a document from iCloud to your Mac:

1. Open Pages (or Numbers or Keynote, whichever applies)
2. Click on iCloud
3. You should see the document
4. Open it
5. From the file menu, choose MOVE TO
6. Click on Where and click on Desktop
7. Save

iPhone and iPad Tip of the Week

Yet Another iOS 7.1 Has Fixes and Features

Last week Apple released a new version for iPad and iPhone users. iOS 7. In addition to fixing bugs, iOS7 has a few improvements that are actually worth the upgrade.

For those of us who wished for a darker keyboard, Apple listened. Now, in Settings, in Accessibility, if you choose Bold Text, it will also replace the current keyboard with one that has thicker, darker letters.

Also in iOS7, the monthly calendar view has a new icon – a rectangle with two horizontal lines under it. Tap it to see that familiar list of an individual day’s events.

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Zooming in iPhoto

The ZOOM slider in the bottom left of iPhoto does two different things, depending on what screen you are in.

When you are browsing your Library of Photos (as photos, events, Faces) moving the slider will affect the size of the thumbnails and how many pictures you can see at a time.

When you are editing a photo or have double-clicked the photo to be bigger, the ZOOM slider can be used to zoom in on an area of the photo. This is especially helpful if you are using the Retouch tool for fine editing.

iPhone and iPad Tip of the Week

Two Ways to Delete Photos

There is no quick way to delete a lot of photos on your iPad or iPhone. You have to select them individually, then choose to put them in the trash.

Tap Photos
Tap the Albums
Find where the pictures are that you want to delete
Tap Select in the top right corner
Tap as many photos as you want at a time
Tap the Trash icon, top left

If you are wanting to delete all of your photos, connect your mobile device to your Mac and follow the online prompts in iPhoto to delete all.

Be sure you have transferred all of the photos to your Mac first if you want to keep them.

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Customize Your Screen Saver

When your computer is idle for a period of time, you can choose to have your favorite photos appear on the screen.

To set your Screen Saver:

1. From the Apple menu choose System Preferences
2. Click on the Desktop & Screen Saver icon
3. Click on the Screen Saver tab
4. In the left column, choose one of the styles. It will show a preview of what it will do
5. Click next to Source to choose the most recently added photos or, to access a specific album or event in iPhoto, choose Photo Library
6. Click on the desired album or Event
7. choose shen it should start

BONUS TIP:

If you don’t want to wait for the Screen Saver to activate, set a Hot Corner
In the Screen Saver set up, click on Hot Corners in the bottom right
It shows the four corners of a screen
Choose the corner you use least often, probably the bottom left or right
To try it, move your mose/cursor all the way into that chosen corner, off the screen. let go and wait a moment while the screen saver begins!

iPhone and iPad Tip of the Week

Change Your Wallpaper

As fun as it is to have a favorite photo on your iPhone and iPad lock screen, it’s quite refreshing to change the images every once in a while.

1. Tap Settings
2. Tap Wallpapers and Brightness
3. Know whether you are changing the lock screen on the home screen (you might choose a less busy image for the home screen so you can still read the screen)
4. Navigate to find the photo is that you want to use
5. If you choose one of Apple’s wallpapers, know that Dynamic will use more battery power than Still
6. Choose the photo, choose which screen to apply it to
7. Enjoy!

 

 

Backing Up With Time Machine

Time Machine is Apple’s free, built-in backup software. It works with all versions of the Mac OS from Leopard on up.

To use Time Machine you just need to purchase an external hard drive to connect to your computer. Depending on the model of your Mac, you can use a Firewire, USB or Thunderbolt cable connection.

External drives come in a variety of sizes, measured in GB (gigabytes) all the way up to TB (terabytes). It’s best to purchase at least a 500GB drive, more if you have a lot of photos and music. You do not need a Time Capsule unless you don’t already have a wireless network. Time Capsule is both an external hard drive AND a wireless router.

To Set Up Time Machine:

1. Connect the external drive to your computer
2. Turn it on if it has a power switch
3. A message will appear asking if you want to use your external drive as a Time Machine backup
4. Say yes
5. You may get a message that you need to completely erase the new drive to use it. Say OK
6. Confirm that you want to use the disk for backup
7. And you’re done

* It will begin backing up in a few minutes. You’ll see the Time Machine icon in the top right of your menu bar rotating as it backs up.

* The first time Time Machine backs up, it may take several hours. So you may want to stop the backup and then start at a more convenient time. You can make these choices from the Time Machine icon in the top right of the menu bar. It’s the counterclockwise arrow.

* After the initial backup, it will backup every hour, but only the files that have been changed.

Restoring Only Some Files Using Time Machine
In addition to being able to replicate your entire computer’s hard drive, Time Machine can also retrieve lost files on a daily basis.

Have you ever had a document saved someplace that you accidentally deleted and then you emptied the trash, only to realize you deleted the wrong file?

Time Machine can get that file back!

1. From the Finder, under the File menu, choose Find
2. Type in the name of the file you are wanting to restore
3. You can search the entire computer (this Mac) or limit the search by specifying certain criteria
4. Click the Time Machine icon at the top and choose Enter Time Machine
5. Your computer screen will switch to the Time Machine application
6. Use the arrows and the timeline along the right edge of your screen to browse through the Time Machine backups. Your search is performed in every window.
7. When you find the item you want to restore, select it and then click Restore.
8. The item will be returned to its original location before you deleted it.

BETTER SAVE THAN SORRY!

iPhone and iPad Tip of the Week

Important Security Ipdate for iOS7

Apple announced a potential security issue and has released an update for iOS7 users. On your iPad or iPhone:

1. Tap Settings
2. Tap General
3. Tap Software Update
4. Follow the prompts to install the update

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Adding Your Signature to Online Contracts

These days we handle so many transactions online to make things faster and easier. But what about signing things?

Some folks think they have to print out the PDF, sign it, then either snail mail it or scan it it and email it back to the sender.

With Mountain Lion and Mavericks, there’s a much easier way!

1. Open the PDF you need to sign.

2. From the Tools menu, choose Annotate, choose Signature

3. A window open, guiding you to write your name in black ink on white paper and hold it up to the Mac’s built-in camera

4. Line up the signature with the blue line on the screen and click Accept. (That’s the hardest part–keeping the paper straight while you click the button.)

5. It saves your signature

6. Now, find the line in the PDF where your signature goes and click on the pull-down menu with a scripted S in Preview’s toolbar

7. Click on your signature and it will appear in the PDF document

8. Drag it into place, onto the signature line

9. Save the document

10. Email it to the sender!

iPhone and iPad Tip of the Week

Even Faster Charging

Your iPhone and iPad will charge twice as fast if you put it in Airplane mode.

1. Tap Settings or swipe to reveal the Control Center

2. Turn Airplane mode on

3. Remember to turn it back off when you’re device is charged

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How To Delete Old Email Addresses That Keep Showing Up, Even After You Remove Them From Contacts

Apple Mail remembers everyone you’ve ever sent an email to. Even if you’ve updated a person’s information in Contacts, their old address may still pop up.

If an incorrect address keeps appearing as a choice:

1. In Mail from the Window menu, choose Previous Recipients

2. You’ll notice that many names in the list have an icon of an index card next to them. These people are in your Contacts

3. You can sort the list by clicking on the header for Name or Address, Last Used

4. You can go through the list and select people who don’t have the card next to their name and click to Add to Contacts

5. You can find the bad address and remove it individually

6. To clear the list completely, from the Edit menu, choose Select All, then click to Remove From List

iPhone and iPad Tip of the Week

Seeing Only Certain Contacts on Your Phone

All of your contacts are stored in one place and are automatically synced with all of your devices. But many folks don’t want to SEE all of their contacts on their iPhone. They just want to see the people they call.

On your Mac:

1. Open Contacts and, from the File menu, choose New Group
2. Name it “phone” or something similar
3. Click on All Contacts in the left column
4. Find the people you want to see on your iPhone
5. Move them into the new “phone” group
6. You can select them one at a time and drag them on top of the group you just created or
7. Click on one name, hold down the Command key and select others
8. Drag one person on top of the phone group and they will all go

On your iPhone:

1. Tap Phone
2. Tap Contacts
3. Tap Groups in the top left
4. Tap each listed group to remove the check mark so that only the new Phone list is checked
5. Tap Done

While only these names will show, you can still use Spotlight to search for people not in this group

Another option is to put your most used people and numbers in the Favorites section.

————

A Fun Way to Email Photos with iPhoto

You probably know how easy it is to email pictures from iPhoto. But with iPhoto ’11 you have a choice about how those photos appear.

You can choose to have them just be attachments right in the email. Or, try this:

1. In iPhoto, under the iPhoto menu, choose Preferences

2. Click on the General icon

3. Next to “Email Photos Using, choose iPhoto

4. Close Preferences

Next:

1. Choose some pictures you’d like to send (Click one photo, hold down the Command key and select others)

2. Click the right facing Share arrow in the bottom toolbar

3. Choose Email

4. In the right column you now have several themes to choose from

5. Each theme will suggest how many photos work best

6. Add text in the designated spaces

7. Be sure to check the box next to Attach Photos to Message so that the recipient can download the photos.

iPhone and iPad Tip of the Week

The Fastest Way To Charge Your Device

Your iPhone and iPad will charge much faster if you plug them directly into a wall outlet instead of your computer.

Be sure to drain the battery at least once a month to maximize performance.

 

Comparing Pictures in iPhoto

You can compare two or more photos in iPhoto by clicking on one, holding down Command and clicking on the anothers.

Click Edit and they will appear side by side so you can decide which one is better.

iPad and iPhone Tip of the Week

Taking Pictures is Even easier

If you’ve ever wished your iPhone camera had a physical shutter button, look no further. The phone’s volume up (+) button doubles as a shutter button whenever the Camera app is opened. This hard button feels sturdier all around, plus it makes it a cinch to take self-portraits or to tell strangers how to take a photo of you and your friends.

You can also quickly access the camera even when your phone is locked.
From the locked Home Screen, slide up on the camera icon. It takes the right touch and the right slide, but once you master it, it’s the fast way to access your camera.

You can do this with anyone’s phone, regardless of whether or not you know their password because it only opens the Camera app, locking you out of all other apps-and other photos and videos-on the phone. Just the photos or videos you take at that moment will be visible to you.

————

Searching in Mail

If you’re like most of my clients, you have a lot of emails in your Inbox and it can be pretty tedious to scroll up and down, looking for a particular email.

In the top right corner there is a search box. Type in what you are looking for. (If you don’t see it, make your window wider.)

A list of suggestions will appear as you type.

On the left side of the window, just below the icons of the toolbar, you’ll also see that you can limit the search to a specific folder.

iPad and iPhone Tip of the Week

Taking a Picture of Your Screen

Sometimes you have something on your screen that you want to share with someone in an email.

Maybe it’s an odd message that appears, or your high score in Words With Friends.

To take a snapshot of your screen:

Press and HOLD the Home button and also press the Sleep/Wake button at the same time.

The screen will flash and you’ll hear a click, indicating that a photo has been taken.

Your screen shots are saved automatically in your Photos gallery where you can view and then email them.

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Using DropBox Like a Backpack

Many of my clients work between several devices, maybe a laptop and an iMac, an iPad, even on their iPhone and they ask me, “What’s the best way to have my documents available to work on, no matter where I am?”

While Apple will suggest you use iCloud, I think it’s much easier to use DropBox. DropBox is also a cloud-based storage space that you can access from any computer and mobile device, and it’s easier to use and access than iCloud.

Storing your working files on a cloud-based system is like carrying them in a backpack so they are wherever you are.

Download the free DropBox app onto your Mac and onto each of the devices you want to share your documents with.

Set up your free account (you get 20GB of storage for free) and sign in with the same account on each of your devices

Drag the files you want to share with yourself into DropBox.

Make sure you have an internet connection when you do this so that the current documents go up to the cloud for universal access.

Note: When you drag the document from your computer to Dropbox, they are now ONLY on DropBox. If you copy them, the version you leave on your computer will NOT be changed when you change the one on DropBox)

Then, open the files directly from your DropBox, make your changes and the changes will appear on all devices.

iPad and iPhone Tip of the Week

Faster Charging

Your iPhone and iPad will charge faster if you plug them directly into a wall outlet instead of your computer.

Be sure to drain the battery at least once a month to maximize performance.

—————

Scroll Bar Secrets

The scroll bar, on the right side of every window, allows you to move up and down the window to see the contents.

In the System Preferences, under General, you can set the Scroll Bar to either jump to the next page or to the spot that’s clicked.

This is handy when you are scanning a document or wanting to quickly navigate through a section of your photos.

If you don’t see your scroll bars all the time, this is where you can also choose to Always show them.

Dragging the scroll bar moves you fast, sometimes too fast. But dragging the scroll button is the quickest way to go all the way to the top or bottom of a window.

Clicking on the up and down arrows at the bottom of the scroll bar will move you a line at a time in that direction. This is great if you are reading a document line by line or looking at individual photos.

BONUS: In Safari, pressing the Space Bar scrolls the window a screen at a time.

iPad and iPhone Tip of the Week

Copy and Paste

Yes, of course you can copy and paste text on your iPad and iPhone.

1. Press and hold your finger at the beginning of the text you want to select. A menu appears, and the text is highlighted in light blue and there are blue circles on either end of the selection

2. Drag the blue circles to highlight all of the text you want to work with or choose Select All

3. Choose Copy

4. Press and hold your finger where you want to put the text you copied

5. Choose Paste

Editing Text

Use this same technique of pressing and holding your finger to reposition your cursor to Edit text

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Drafts in Mail with Mountain Lion

Lots of folks are asking where the Drafts Folder went in Mail after they installed Mountain Lion. It used to be that SAVE AS DRAFT was a choice. Now, just close the email you want to save and it will give you the option to Save As Draft.

Once you’ve saved something, the Drafts Folder will appear in the Mailbox list in the left column.

iPad and iPhone Tip of the Week

A Week’s Worth of Weather

The weather widget in the Notification Center doesn’t just show you the weather for today. It can also show you the weather for the next five days.

Just swipe left or right for the full forecast.

 

New Screen Savers in Mountain Lion

Mountain Lion users no longer have that wonderful Mosaic Screen Saver option. Instead, Apple has introduced more than a dozen new options for displaying your photos when you’re not actively using your Mac.

To set your Screen Saver:

1. From the Apple menu choose System Preferences

2. Click on the Desktop & Screen Saver icon

3. Click on the Screen Saver tab

4. In the left column, choose one of the styles. It will show a preview of what it will do

5. Next to Source, you can choose the most recently added photos or, to access a specific album or event in iPhoto, choose iPhoto Library

6. Click on the desired album or Event

There are also 43 stunning photographs of nature, the cosmos and others from National Geographic that you can choose as your Screen Saver from the source list.

BONUS TIP:

You can access these 43 additional photos in the Collections to use elsewhere.

1. From the Desktop click on the GO menu

2. Choose Go To Folder

3. Copy and paste this link:

/System/Library/Frameworks/ScreenSaver.Framework/Versions/A/Resources/Default Collections/

4. Scroll through the different folders

5. If you View by Column or Coverflow you can see a preview of each image

6. If you find one you like, drag it to the Desktop so you can easily move it to another folder for safe keeping or choose it for your Desktop Picture

iPad and iPhone Tip of the Week

Numbers and Punctuation

If you press the 123 key, the keyboard layout switches to numbers and punctuation. Then you have to press ABC again to get back to the letter keyboard.

Here’s a shortcut:

Tap and HOLD the 123 key and slide to the number you need. When you release, the keyboard will automatically switch back to the letters.

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Back to Basics: Creating Folders

A reader who’s been using his Mac for years recently wrote and asked how to create a simple folder and place existing documents into it.

As with all things Mac, there are several ways to accomplish this task.

If you are using Snow Leopard or earlier versions of the Mac OS:

1. First click on the Desktop (or be in the folder where you want this new folder to go)

2. From the File menu choose New Folder or Right Click on the Desktop and choose New Folder

3. An Untitled Folder will appear with the words highlighted

4. Without clicking or moving the mouse, type a name for this new folder and press the Return key when you’re done

5. Now you can drag files and documents on top of this folder to put them in it

If you are using Lion or Mountain Lion, you could do it this way or,

1. Highlight the documents you want to put into a new folder

2. From the File menu choose New Folder With Selection or Right Click on one of the selected files and choose New Folder With Selection

3. Title the folder and press the REturn key when you’re done

iPad and iPhone Tip of the Week

Format Text in Email

Did you know that you can bold, italicize and even underline text in Mail? And you can indent paragraphs too.

1. Select the text you want to change

2. Tap the right arrow at the far right of the Cut, Copy, Paste menu

3. Tap BIU to change the format or Quote Level if you want to indent

4. Tap your desired format choice

5. Tap on the page to get out of the menu

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Setting Reminders in iCal

iCal is great for keeping track of appointments, birthdays, and other important dates. One of the features in iCal is that you can set a reminder so that you are alerted minutes or even days before the event.

To set an alert:

1. Double-click on the event

2. Choose Edit

3. Next to the word Alert click on the menu choice

4. Choose whether you want to be reminded with an onscreen message, email, etc.

5. If you’ve chosen Message, choose when and at what time

6. You can change the number of days by clicking on the number showing and typing

7. If you’ve chosen to receive an email notification, choose which email address to receive it (if you have more than one) and when

8. Be sure to click DONE for your settings to take effect

Learn more about iCal with The Virtual Classroom video lessons. Check them out at
http://www.mac2school.com/virtual-ical-lion/ for Lion and Mountain Lion
or http://www.mac2school.com/virtual-ical-snow/ for Snow Leopard.

iPad and iPhone Tip of the Week

Add a Web Page to the Home Screen

If you have a few favorite websites that you always go to on Safari, why not make them be icons on your home page for faster, easier access?

This is especially helpful if you are a Kindle reader, since the Kindle app no longer includes a button to go the the Kindle Store.

1. Open Safari
2. Go to the desired website
3. Click the “+” to Add a Bookmark but instead of choosing Add a Bookmark
4. Tap Add to Home Screen

Now that site is just a tap away.

To Add the Kindle store:

1. Go to Amazon.com
2. Search for Kindle ebooks
3. Click the “+” to Add a Bookmark
4. Instead of choosing Add a Bookmark, tap Add to Home Screen

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Claim More Desk Space: Move The Deck

The Dock is that strip on the bottom of your Desktop with all of the icons on it. It’s a handy tool for quickly opening all of your favorite programs.

Most computer screens are wider than they are tall, and the Dock takes up precious screen space. Some people solve this issue by Hiding the Dock.

If you like to see your Dock, but still want more screen space, consider moving it to the side.

Under the Apple menu, choose Dock.

Slide the mouse over and choose Position on Right or Left.

It may take a day or two to get used to the new location, but I think you’ll really appreciate the full screen space.

For more great tips about the Dock, the Desktop and more efficient ways to use the Finder, check out the ALL ABOUT THE FINDER video lessons in the Virtual Classroom.

iPad and iPhone Tip of the Week

Selecting More Than One Photo

It’s pretty simple to email one photo:

1. Tap the Photos icon on the Home screen

2. Tap the Photo

3. Tap the arrow icon in the top right corner

4. Select Email Photo

To select more than one photo at a time to email (or delete):

1. Tap the Photos icon on the Home screen

2. Tap the arrow icon in the top right corner

3. Now tap the photos you want to send and a check mark will appear on the photos

4. Tap Share in the top left corner

5. Choose Email

 

iPhoto: Cropping Pictures for Printing

If you plan to print or order prints of your favorite photos, remember to first crop them to the desired size. Otherwise, the photo lab will crop them for you and you may be disappointed with the results.

To crop a picture in iPhoto:

1. In iPhoto, click once on the photo and click Edit from the toolbar at the bottom

2. Click on the crop tool

3. From the pull-down list of numbers, choose the size of the print you will be ordering. A rectangular box will appear on the photo.

4. Drag the corners to resize the rectangle to include what you want in the photo. You’ll notice that if you make it narrower it will also make it shorter–it is constraining the photo to the proportions of the size you selected.

5. You can reposition the rectangle by dragging in the middle of the rectangle.

6. You can also change it from a landscape to a portrait by choosing again from the size list–the last choices in the menu give you the option to make it tall (portrait) or wide (landscape).

7. When you have the desired area selected, click Done.

Now you have a proper photo of the desired size.

If you are ordering several different sizes of the same photo, duplicate the photo first (photos menu, choose duplicate) and crop each one to the desired size.

FOR MORE GREAT iPHOTO TIPS, check out the videos in The Virtual Classroom at http://www.mac2school.com/virtual-classroom-library/

iPad and iPhone Tip of the Month

Turning To-Do’s Into Ta Dones

The free App, I DONE THIS gets five stars when it comes to writing stuff down and staying motivated, whatever you do. You just tap the icon of the cute dog face and write about everything you got done that day.

It’s not another TO DO list that might leave you feeling overwhelmed or unaccomplished. I DONE THIS is all about recognizing what you HAVE done. You can scroll through all of the entries and feel a sense of big accomplishment.

—————–

Quicken vs Quicken Essentials

You’ve probably heard that Intuit finally released a version of Quicken that will work with Lion. Even if you’ve already converted to Quicken Essentials, you can still switch back to the new Quicken.

Why would you want to?

~ Quicken 2007 has much more complete reporting capabilities.

~ Quicken 2007 includes automatic backups of your important data.

~ Quicken 2007 allows you to pay your bills right from within the program.

~ Quicken 2007 tracks investments and securities.

And more.

Here’s the link to download the newest Lion compatible version.

http://quicken.intuit.com/personal-finance-software/quicken-2007-osx-lion.jsp

Be sure to read the conversion information too. Or call me and I’ll help you.

iPad and iPhone Tip of the Month

Emailing More Than One Photo At a Time

To send more than one picture in an email:

1. Tap Photos

2. Don’t select a picture! Instead, tap the Share icon, the rectangle with the arrow in the top right corner

3. Now select your photos

4. Tap Share

5. Choose Email

You can also use this technique to Delete several photos at a time.

————-

Scroll Bar Secrets

The scroll bar, on the right side of every window, allows you to move up and down the window to see the contents.
Dragging the scroll bar moves you fast, sometimes too fast. But Dragging the scroll button is the quickest way to go all the way to the top or bottom of a window.

Clicking the up and down arrows at the bottom of the scroll bar will move you a line at a time. This is great if you are reading a document line by line or looking at individual photos.

In the System Preferences, under Appearance, you can set the Scroll Bar to either jump to the next page or to the spot that’s clicked.

This is handy when you are scanning a document or wanting to quickly navigate through a section of your photos.

BONUS: In Safari, pressing the Space Bar scrolls the window a screen at a time.

iPad and iPhone App of the Month

Paper Karma: Get a handle on Junk Mail

Paper Karma is a free app that helps eliminate all of the junk mail and catalogs that fill up your mailbox. Just snap a photo of the label on any piece of junkmail and send it to the folks at Paper Karma and your name will be removed from that mailing list.

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Updates! Updates! Updates!

It is so important to keep current with all of your computer software updates. Updates fix bugs, increase security and make things work better.

Updates for all Apple software will come through Software update, under the Apple menu.

In addition, if you have purchased software from the APP Store, you will receive notification there as well.

If you see a red number on the App store icon in the Dock, that means that there is an update waiting for you to install.

Click to open the App Store, then click on Updates in the top right of the menu bar.

For Microsoft Office, Quicken, QuickBooks, Firefox and all non-Apple products, you need to check within each of these Apps for an update. Look under the Help menu for a link to Check for Updates.

iPad and iPhone Tip of the Month

Printing

Yes, of course you can print from your iPad and iPhone. You just need a wireless printer that is Airprint compatible.

For a complete list of printers that are Airprint compatible, click here.

—————

Tips and Secrets for Addressing Emails

Check out this free video that shows you secrets for addressing emails, clearing out incorrect or old addresses and so much more!

If you like this video, you’ll love the upcoming online class TAME YOUR EMAIL.
Click here for details.

iPad and iPhone Tip of the Month

Four Ways to Conserve Your Battery

Under Settings:

1. Turn off Bluetooth if you are not connected to a wireless keyboard

2. Under General, choose Restrictions, turn off Ping, Apple’s social networking music service

3. Under the iPod setting, turn off the EQ

4. Under Location Services, wisely choose which Apps REALLY need to know where you are

 

Missing Folders in Mail with Lion

Where did all of my folders go? Many clients are emailing me in a panic.

The triangles that used to appear next to ON MY MAC and iCLOUD and GMAIL that you could click on the reveal your folders are gone.
To see your folders, hover your mouse over ON MY MAC and iCLOUD and GMAIL where the folders used to be and you’ll see the word SHOW on the right side.

Click SHOW and all of your folders will appear.

iPad and iPhone App of the Month

Where Am I?

On your iPhone and your iPad if you have a 3G data service, you can immediately find your location on the Map.

1. Tap the Maps App

2. In the bottom left corner, tap the arrow

3. Your location will be marked with a green pin on the map

4. Turn your device and the map will rotate, based on the direction you are facing- a handy feature when you are using the Maps in walking mode.

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Fast Printing

Instead of opening up a document in order to print it, you can drag the icon of the document onto the printer icon in the Dock.

To get your printer into the Dock, open any document and print it. The printer icon will appear briefly in the Dock as it is printing. Click and hold the cursor on the icon and choose Options. Choose Keep in Dock.

Now, anytime you need to print something, just drag it onto the Printer icon.

iPad and iPhone App of the Month

Favorite Apps of the Month

People are taking more pictures than ever with their iPads and iPhones. If you’d like your pictures to have a little more pizazz, check out these free Photo Apps:

INSTAGRAM: Pick from several filtered effects and borders, then share your photos on Instagram’s website.

HIPSTER: Hipster lets you create a send photographs as postcards, complete with a photo, text, location and more.

PICTURE EFFECT MAGIC: Turn your photo in a retro snapshot or a picture drawn by a pencil or paints. Or just add a frame of flowers–the choices are endless.

PICIBOOTH: Turn your iPhone and iPad into a photo booth with different backgrounds and cool effects.

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Comparing Pictures in iPhoto

You can compare two photos in iPhoto by clicking on one, holding down Command and clicking on another. Click Edit and they will appear side by side so you can decide which one is better.

This is just one of the many tips and shortcuts that you’ll learn in The Virtual Classroom courses All About iPhoto. Whether you are still using iPhoto ’09 or have the newest iPhoto ’11, there’s a course for you.

Check it out!

iPad and iPhone App of the Month

New iOS 5.1 and iPhoto

With the introduction of the new iPad, there’s also a new iOS for all iPads and the iPhone.

Download the new iOS 5.1 software under Settings–General–Software Update.

Once you install the new iOS you can download iPhoto ($4.99) for your iPad and iPhone and do all the editing, effects and organizing you’ve been able to do with the Mac version.

The iPad and iPhone version also includes Photo Journals, great for sharing your pictures with friends and family on the device and online.

For a complete review of the new iPhoto for iOS 5.1, click here.

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Lion and Mail: Saving Photos and Attachments

In the newest version of Mail, the SAVE button isn’t gone, it’s just hidden.

1. In the top right corner of any email, click on Details.

2. Now you have the familiar SAVE and QuickLook options.

3. To Save a picture into iPhoto, just click and hold on SAVE and choose Add to iPhoto from the menu.

4. To Save an Attachment, click and hold on SAVE, choose SAVE ALL and choose where you want to save it.

iPad and iPhone App of the Month

Adding a Person’s Photo to their Contact Info

It’s fun to have a person’s face appear when you are receiving an incoming call from them on your iPhone or a FaceTime call.

1. Find the person in your Contacts.

2. Tap Edit.

3. In the top left next to their name tap the square that says Add Photo.

4. You can either take a picture of them or choose a photo from your Camera Roll.

 

Watching .wmv Files with Lion

If you are no longer able to watch jokes and movies that friends email to you, it’s because the Windows Media Player does not work with Lion. But these is an easy fix.

1. Click on this link to download the VLC player.

2. Click on the top VLC choice for 32/64 bit

3. It will download and appear wherever you have designated downloaded files to go. If it’s not on the Desktop, it’s probably in the Downloads folder.

4. To find the Downloads folder, from the Finder screen, click on the GO menu at the top

5. Click on Downloads and find the file titled “VLC-1.1.12.dmg”

6. Double click on the file and it will open

7. Drag the icon of the orange cone on top of the Applications folder in that window and it will copy it

8. When it’s done, close the window

9. Trash the two VLC files that are still in the Downloads folder

10. Now open an email that has a .wmv that you previously couldn’t open and it will work!

iPad and iPhone Tip of the Week

Get a Map to a Contact’s Address

Here’s the fastest and easiest way to get a map and directions to a contact’s address:

1. Find the person

2. The fastest way to do this is not to search in the Address Book but to slide to the Spotlight screen LEFT of the Home Screen and type in who you are looking for.

3. Tap on their name and you are on their individual entry.

4. Tap on their street address and Maps will open, showing you their location

5. Tap directions

6. Enter the start location

7. Click Route and you’re ready to go!

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Photo Stream

One of the coolest features of iCloud is the new Photo Stream. Take a picture on your iPhone, iPad or import from your digital camera into your Mac and that photo can be available on all the other devices.

When turned on, Photo Stream stores up to 1000 photos at a time (for 30 days) on iCloud. The photos are automatically imported at full resolution into your iPhoto Library but you get to choose which ones you save onto your iPad or iPhone.

Photo Stream works over your wireless network, so you don’t have to worry about using up your data plan for transferring these large files.

And, if you want to edit a photo on your device that’s on Photo Stream, you’ll first be asked to make a copy to save into the Camera Roll on your iPad or iPhone, leaving the original on Photo Stream.

To turn on Photo Stream on your Mac:

1. First, upgrade to Lion and also the latest version of iPhoto ’11. Update your iPhone and iPad to the latest OS 5.1

2. Then, in iPhoto, under the iPhoto menu, choose Preferences.

3. Turn Photo Stream ON.

4. In iPhoto, in the left column, you’ll now see Photo Stream.

5. New photos from Photo Stream will automatically appear in your Photo Library

Remember, photos from your iPad and iPhone won’t appear in Photo Stream until those devices have reconnected to your wireless network.

iPad and iPhone Tip of the Week

Photo Stream on Your iPad and iPhone

To turn on Photo Stream on your iPad and iPhone:

1. First, upgrade to the latest OS 5.1

2. Then tap Settings

3. Tap iCloud.

4. Turn Photo Stream ON.

To copy a single photo from Photo Stream onto your device:

1. Tap Photos

2. Across the top tap Photo Stream

3. Tap the photo you want

4. Tap the rectangle with the arrow icon at the top right

5. Choose Save to Camera Roll

To copy several photos from Photo Stream onto your device:

1. Tap photos

2. Across the top tap Photo Stream

3. Tap the rectangle with the arrow icon at the top right

4. Tap the photos you want to copy to your device. A checkmark will appear on each picture

5. You can now either tap Save to put them in the Camera Roll or

6. Tap Add To… to create a new Album

7. Title the Album

8. The photos will now be in the Camera Roll AND in an album

Remember, photos from Photo Stream won’t appear on your device until you have reconnected to your wireless network.

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Hiding Pictures in iPhoto

If you have your Desktop Screen Saver set to use all the pictures in iPhoto, you may have certain pictures that you don’t want to include. Instead of creating a separate album specifically for the Screen Saver, you can hide selected photos.

In iPhoto, click on any picture you want to hide from view.
From the Photos menu, choose Hide Photo. An X will appear in the top right corner, indicating it is marked as Hidden.

If you don’t want to see Hidden photos when you are browsing through your Photo Library, under the View Menu, re-select Hidden Photos to remove the check mark. Now the photos you have marked to be hidden will actually BE hidden and they will not be included in any Screen Savers.

The picture is still in your Library, you just can’t see it.

To Unhide it, first, from the View menu, choose to show Hidden Pictures

Then select the photo that has the X on it and choose Unhide from the Photos menu

iPad and iPhone Tip of the Week

This Month’s Featured Apps

FLIPBOARD
Named one of TIME’S Top 50 Innovations, FLIPBOARD creates a personalized magazine of all the things you like to read. Choose from Entertainment, Style, Architecture, Crafts, People, Food and so much more.

BIG OVEN
Recommended by NPR’s Splendid Table, BIG OVEN contains more than 170,000 recipes, a menu planner, grocery list and more. You can add your own recipes and even add photos.

UNSTUCK
If you’re feeling stuck with a problem or decision, this app coaches you through challenges using different tools. It helps you hone in on WHY you’re stuck and what ACTIONS to take to get

All of these Apps are FREE and can be found by searching in the APP store on your iPhone or iPad.

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A Hidden Calculator

Sometimes you need to do a quick addition or multiplication. Instead of finding and opening the Calculator application, use Spotlight.

1. Open Spotlight by clicking on the magnifying glass in the top right corner of your screen

2. Use + for addition, – for subtraction, * for multiplication and / for division

3. The full equation with the answer will appear in the list next to Calculator

iPad and iPhone Tip of the Week

Add a Web Page to the Home Screen

If you have a few favorite websites that you always go to on Safari, why not make them be icons on your home page for faster, easier access?

This is especially helpful if you are a Kindle reader, since the Kindle app no longer includes a button to go the the Kindle Store.

1. Open Safari

2. Go to the desired website

3. Click the “+” to Add a Bookmark but instead of choosing Add a Bookmark

4. Tap Add to Home Screen

Now that site is just a tap away.

To Add the Kindle store:

1. Go to Amazon.com

2. Search for Kindle ebooks

3. Click the “+” to Add a Bookmark but instead of choosing Add a Bookmark

4. Tap Add to Home Screen

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No Holiday Music When You Shuffle

Now that the holidays are over, my guess is you’ve had your fill of holiday music. So how do you NOT include those merry tunes when you set your iTunes to Shuffle?

1. If you’ve created a Holiday Playlist, select it. Otherwise, find all of the music in your Library with the word Christmas

2. Click on one song

3. From the Edit menu choose Select All

4. Yes, you do want to change information about all songs selected

5. From the File menu choose Get Info

6. Click on the Option Tab

7. Check the box next to Skip When Shuffling

iPad and iPhone Tip of the Week

Play Music From Your Computer on Your iPad and iPhone

If all of your music is stored on your computer, you can play tunes from that computer on your iPad or iPhone when you are at home, sharing that wireless network.

1. First, in iTunes, click on Preferences

2. Click on the Sharing Tab

3. Click to Share My Library on my Local Network, either the entire Library or just selected Playlists

4. You can choose to require a password to access your music or not

1. Then on your iPad or iPhone, click on Settings

2. Click on Music

3. Scroll to the bottom of the screen to the Home Sharing section and enter your Apple ID and Password

4. Go back Home and Tap on the Music App

5. Tap on the More icon at the bottom

6. Tap on the House icon that says Sharing

7. Tap on the name of your computer

8. Wait a moment while the Library loads

9. Now you can access all of the music by tapping on the Playlists, Artists, Songs, etc. at the bottom of the Music app screen

 

Have a Little Google Fun

The Google search engine has quite a few hidden secrets, called Easter Eggs. To get the most fun out of them, go to www.google.com and type in the suggested search words. Then click the I’m Feeling Lucky button to activate the Easter Egg.

If you don’t see the I’m Feeling Lucky button, click on the gear in the upper right corner, click Search Settings, then, under Google Instant, choose Do Not Use Google Instant, then scroll down to Save Preferences in the bottom right corner.

1. Google Tilt: Search the term “askew” and you’ll get more than just the definition…

2. Google Gravity: Search “Google gravity” and then click the I’m Feeling Lucky button. Whoa!

3. Google Sphere: Search “Google sphere” then click the I’m Feeling Lucky button. Yeah.

4. Barrel Roll: Search “do a barrel roll” and hold onto your stomach!

5. Google Rainbow: Search “Google rainbow” and then click I’m Feeling Lucky. Can you see the rainbow?

6. Ask Google “where is Chuck Norris?” and click the I’m Feeling Lucky button.

7. Pig Latin Google: For some Pig Latin fun, Google “ooglegay igpay atinlay”

8. Google Pacman: View the awesome Google Pacman Doodle by searching “Google Pacman” and click the I’m Feeling Lucky button. Use your arrows to play a real game!

9. Google Guitar: Search “Google guitar” and click I’m Feeling Lucky. Strum away with the musical Google Doodle to honor Les Paul’s 96th birthday.

10. Google Pirate: Arrr! Search “Google pirate” and click I’m Feeling Lucky. (This one made me giggle.)

11. Google Hacker: Google gets hacked! Type in “Google hacker” and then click I’m feeling lucky.

12. Google Loco: Search “Google loco” and uh, it gets a little crazy. (Try searching something now!)

13. Weenie Google: Search “weenie Google,” click the I’m Feeling Lucky button, and watch it shrink away!

14. Epic Google: Or, search “epic Google,” click the I’m Feeling Lucky button, and see what you get.

15. Gothic Google: Feeling a bit dark? Search “Google gothic” and click the I’m Feeling Lucky button.

16. Google Flight Simulator: Enjoy the Flight Simulator when you go to Google Earth, click on Tools > Enter Flight Simulator and you’re off!

17. Ask Google “what is the loneliest number?”

iPad and iPhone Tip of the Week

This month’s apps are all about pure, simple, no experience necessary FUN!

MyPaint Free requires no artistic talent. Just pick a color, adjust the thickness of the brush and drag your finger on the blank page to create your very own masterpiece.

Taiko brings a set of Japanese Taiko drums to your iPad. The harder you hit the drums, the louder the sound. Swirl your finger for faster or slower rolls. For one or two drummers!

Songify turns speech into music, automatically. Speak into your device, choose a rhythm, then sit back and laugh.

Note: Even if an app is only available for the iPhone, you can still install it on the iPad and even enlarge it to full screen!

——————–

How to Back Up Your Address Book

Even if you use Time Machine to backup your computer, it’s a great idea to have a separate backup of just your Address Book that you can save onto a flashdrive, just in case.

Here’s a free video lesson that will teach you how to do this!

iPad and iPhone Tip of the Week

Emailing More Than One Photo

It’s pretty simple to email one photo:

1. Tap the Photos icon on the Home screen

2. Tap the Photo

3. Tap the arrow icon in the top right corner

4. Select Email Photo

To send more than one photo at a time:

1. Tap the Photos icon on the Home screen

2. Tap the arrow icon in the top right corner

3. Now tap the photos you want to send and a check mark will appear on the photos

4. Tap Share in the top left corner

5. Choose Email

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Private Browsing with Safari

Are you doing a lot of online shopping for the holidays and don’t want your family members to see what you’ve been buying?

You can set Safari to NOT include your visited websites in the History.

From the Safari menu, choose Private Browsing

Done. No more snooping or spoiled surprises.

 

iPad Tip of the Week

Typing an Apostrophe

How often do you need to type an apostrophe. It’s such a pain to press the ?123 key to switch to the punctuation keyboard.

Here’s an easy trick:

Press and hold on the ,! key and the apostrophe key will appear. Just slide your finger on it to use it.

ATTENTION iPOD NANO USERS

Some 1st Generation iPod Nanos have Faulty Batteries

Apple is recalling a series of 1st generation iPod Nanos and replacing them, free of charge. The affected products were sold between September 2005 and December 2006 and have the risk of overheating and possibly even catching on fire.

 

Click here to determine if your iPod is one of the affected units and for all of the details on replacement.

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Changing What Appears When You Re-Open a program

Lion’s Resume feature automatically re-opens all of the windows you were working in when you Quit the program. This can be a handy, time-saving feature for some people, and an annoyance for others.

To turn off the Resume feature in only certain programs, hold down the Option key when Quitting and the choice will say “Quit and Close All Windows”.

To disable Resume for all programs, in System Preferences, choose General. Below the choices for Number of Recent items, remove the check mark next to “Restore windows when quitting and re-opening apps”.

iPad and iPhone Tip of the Week

Auto-Complete Text

Do you type the same phrases all of the time on your iPad or iPhone? The new iOS 5 has a slick new feature to help you with this.

Let’s say you often type “Love you much” in your emails. You can create a shortcut so that, when you type LYM it will automatically type the complete phrase.

1. Tap Settings

2. Tap General

3. Scroll all the way down to Keyboard

4. Scroll down to Shortcuts

5. Tap Add New Shortcut…

6. Type in the complete phrase, ie: Love you much!

7. Next to “Shortcut” type the letters you want to use for that phrase, ie: lym

8. Tap SAVE

9. Open up Mail and try it!

10. You can create many different shortcuts. I’m not sure if there is a limit to how many you can create.

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Reading Articles in Safari Just Got Easier

Have you found an interesting article to read, but you find all of the ads on the screen so distracting?

Safari has a built in READER feature that will open most articles in a new window with just the article. No distractions.

1. Find an article in a newspaper

2. Click on the word READER that appears at the far right side of the page’s address (this may not be available for all articles)

3. The article will open in a new window

4. Click READER again to get back to the full page in Safari

iPad and iPhone Tip of the Week

Format Text in Mail with iOS5

It’s true. Now you can bold, italicize and even underline text in Mail. And you can indent paragraphs too.

1. Select the text you want to change

2. Tap the right arrow at the far right of the Cut, Copy, Paste menu

3. Tap BIU to change the format or Quote Level if you want to indent

4. Tap your desired format choice

5. Tap on the page to get out of the menu

 

 

 

iCal: Moving an Event from One Day to the Next

Instead of deleting an event and recreating it on the correct day:

Hold down the Option key and drag the event to the desired day.

iPAD and iPHONE TIP OF THE WEEK

Moving Apps From One Screen to Another

It’s handy to have your most frequently used Apps in the first page. And it’s pretty easy to move your Apps around.

First, press and hold on the App you want to move. They’ll all start wiggling. Now drag the App to the edge of the current page and it should move to the next page.

If it doesn’t seem to work, here’s a faster way:

Once you have everything wiggling, drag the App onto the bottom dock of favorite Apps. Switch to the page you want to move it to, then drag it from the dock onto that page.

Yes, you can add and rearrange the Apps in that Favorites dock this way too.

When you’re done rearranging, press the Home button to stop the wiggling.

==============

The Difference Between the APP store and the iTunes Store

The APP STORE, found in the Dock and under the Apple menu on your computer, is where you can now go to purchase applications for your Mac. Instead of going to a store and purchasing a DVD, you can now download hundreds of programs and games that work on your Mac.

To find APPS to use on your iPhone or iPad, you don’t use the APP store. Instead, open iTunes and click on the iTunes Store.

To quickly find APPS for your Device, try the POWER SEARCH feature.

On the right side of the iTunes Store Home screen is a list of Quick Links.

1. Click on Power Search

2. Click on All Results and change to Apps

3. Under Device Compatibility, choose your Device

4. You can search by title, category, even choose to only look for Free Apps.

iPAD and iPHONE APP OF THE MONTH

Clients Share Their Favorite Apps

With the thousands of Apps available, it’s hard to know which ones to try. So each month I’ll share some of my clients’ favorite apps.

The easiest way to find a particular APP:
On your iPhone or iPad:

1. Click on App Store icon

2. Click the Search icon at the bottom

Or, if you purchase through iTunes on your Mac,use the Power Search feature:

1. In iTunes, click on iTunes Store

2. In the far right column under Quick Links, Click on Power Search

3. Change “All Results” to APPS

4. Enter words in the Keywords

5. You can also limit to just iPad or just iPhone

This month’s recommended apps, available for iPhone and iPad, are all about relaxing. And they’re all FREE so try them!

Buddhist Meditation (Lite): A free collection of five soul-stirring Buddhist melodies.

Relax Melodies: Rain, gong, piano, birds, thunder, xylophone, wind–you can combine your favorites sounds to achieve deep relaxation and meditation.

iZen Garden2 Lite: All the peace and tranquility of a Japanese Zen garden without the sandy mess.

YogaFree: 250 yoga poses with instructions and photos and more.

==============

Emails Print Too Small to Read

Several clients have asked why their emails print in such a tiny font that they can’t read them.

In the print window, there are several choices.

If you don’t see them, first click the triangle next to the name of your printer.
Or, in Lion, click Show Details.

To have emails print so that you can read them, be sure that
Keep the same apparent font size is the selected option.

iPAD and iPHONE TIP OF THE WEEK

Charging the Batteries

The fastest way to charge your iPhone and iPad is with the USB power adapter.

They will also charge, though slower, when connected to your computer. But if your computer is turned off or in sleep mode, the batteries will NOT charge but, instead, will continue to drain.

==============

Emailing Pics with iPhoto ’11

The newest version of iPhoto gives you two choices for emailing photos. By default, a new, fancier email is sent that allows you to choose different styles, like a corkboard or snapshot or collage.

While these are really fun, the recipient cannot download the pictures because they are embedded in the email and are not attachments.

To send photos as attachments, you need to change a preference.

1. In iPhoto click on the iPhoto menu and choose Preferences
2. Click on the General button
3. Next to the choice, Email photos using, click on iPhoto
4. Change it to Mail
5. Close the Preferences and now choose some photos to send.

==============

iPAD and iPHONE TIP OF THE WEEK

Taking a Screen Shot

Sometimes you have something on your screen that you want to share with someone in an email.

To take a snapshot of your screen:

Press and HOLD the Home button and also press the Sleep/Wake button at the same time. The screen will flash and you’ll hear a click, indicating that a photo has been taken.

Your screen shots are saved automatically in your Photos gallery where you can view and then email them.

 

Which Newsletter Program Is Best For You?

It used to be that, if you wanted to stay in touch with your clients or your club members or even your family, you mailed them a newsletter. These newsletters were mostly text, maybe with a single photo at the end.

Nowadays, we want to include lots of pictures and maps and use fun fonts and colors. While these enhancements look great, they make the files really, really big.

If you are still snail mailing your newsletter, the file size isn’t an issue. But if you are emailing your content, it may be time to consider a new way to work.

Microsoft Word and Pages are great applications for designing and creating a newsletter if you are printing and then mailing your newsletter. And Pages makes it even easier with templates and simple ways to add pictures and wrap text around them.

But if you are sending your newsletter as an email, consider switching to an online email marketing program, like Constant Contact.

Constant Contact allows you to create a template and then just copy it each time, update the content and send it. You can add photos, jogs, even your own logo and signature.

Constant Contact has many templates to choose from, for newsletters, cards, flyers and more and it works with its own mailing lists so that you can choose who to send to.

For example, if you do the newsletter for your garden club, you may need to send some correspondence just to the board members while the entire membership receives your monthly newsletter. So you can create two different lists and only send to the selected list. You can even schedule your newsletter to be sent on a particular day.

No more struggling to line up your text in columns. No more sacrificing color and photos to get a reasonably sized file. With Constant Contact you can have it all.

The cost for this easy, efficient web-based email marketing program starts at $15.00 a month. For more information visit http://www.constantcontact.com/index.jsp

And of course, I can help you set it up, create your templates and master this amazing, easy-to-use program.

And, if you still snail mail your newsletters, I’m happy to help you learn the great features in Pages that will make creating and designing your newsletters much easier and more fun!

iPAD and iPHONE TIP OF THE WEEK

Caps Lock

While there is no Caps Lock key on the iPad or iPhone keyboard, you can create one.

1. Click on Settings

2. Click General

3. Click Keyboard

4. Make your choices for several keyboard options, including Enable Caps Lock

To use the Caps Lock, double tap the Shift arrow and it will turn blue, indicating that the Caps Lock is on.

———–

iPhoto: Cropping Pictures for Printing

If you plan to print or order prints of your favorite photos, remember to first crop them to the desired size. Otherwise, the photo lab will crop them for you and you may be disappointed with the results.

To crop a picture in iPhoto:

1. In iPhoto, click once on the photo and click Edit from the toolbar at the bottom .

2. Click on the crop tool.

3. From the pull-down list of numbers, choose the size of the print you will be ordering. A rectangular box will appear on the photo.

4. Drag the corners to resize the rectangle to include what you want in the photo. You’ll notice that if you make it narrower it will also make it shorter–it is constraining the photo to the proportions of the size you selected.

5. You can reposition the rectangle by dragging in the middle of the rectangle.

6. You can also change it from a landscape to a portrait by choosing again from the size list–the last choices in the menu give you the option to make it tall (portrait) or wide (landscape).

7. When you have the desired area selected, click Done.

8. Now you have a proper photo of the desired size.

If you are ordering several different sizes of the same photo, duplicate the photo first (photos menu, choose duplicate) and crop each one to the desired size.

iPAD and iPHONE TIP OF THE WEEK

Rearranging Icons, Grouping Into Folders

There are several ways to move and organize your favorite Apps on your screen.

First, press and hold on one of the icons to get them wiggling.

To move an App, just drag the icon to a new position.

To move an App to a different screen, drag it all the way to the edge of the current screen. If this doesn’t work for you, drag the App into the Favorites Bar at the bottom, slide to the preferred screen, then drag the App to where you want it.

To group similar Apps together, drag one on top of another and a Folder will be created that you can rename.

———–

Fast Finding and Searching

Every program on the Mac has a Search tool. Usually it’s a rounded rectangular box with a mini magnifying glass in the upper right hand corner of the screen. (If you don’t see it, try dragging your window wider to reveal it.)

Just type what you’re looking for in this box to save you time and aggravation.

In Mail, when you Search, you can limit where Mail looks and what it looks for by clicking on one of the choices across the top: All Mailboxes or just the one selected, whether the text is in the Entire Message, From, To or part of the Subject of the email.

To find a folder or document saved on your Mac, you can use click on the magnifying glass icon in the top right corner to open up Spotlight, which gives you a list of all items.

A second way to Find documents is to choose the Find command under the File menu in the Finder. Type in what you’re looking for and a list will appear. Click once on the item and at the bottom of the window, you’ll see the path listed, so you know where to find the item.

iPAD and iPHONE TIP OF THE WEEK

Fast Searching

Looking for a person’s phone number? While you might think it’s pretty easy to click on your Contacts and scroll to that person’s name, there is a much faster way.

Slide to the screen to the left of the first Home screen to reveal the built-in Spotlight program. Begin typing the person’s name. Not only will their name appear next to the icon of the Contacts, but you’ll also see all emails related to that person, any iCal appointments. Click on any entry and you’re there.

———–

Typing Accent Marks and Foreign Language Letters

It’s easy to type foreign characters such as accent marks on a Mac. As an example, for the word Qu√©, The accent mark is an optional character above the e.

First type “qu” then,

Hold down the option key and type “e” to get the accent mark. It will appear above the text and create an empty space.

Then type the “e” that goes under the accent mark.

To see what other optional characters you can type, such as Àú and ¬ø, you can look at the Keyboard Viewer.

Hold down the Option key in Keyboard Viewer to reveal some hidden characters.

Hold down the Shift and Option keys to reveal additional characters.

To actually type those characters, just hold down the corresponding keys when you are in your actual document.

iPAD and iPHONE TIP OF THE WEEK

Keeping Up With Software Updates

Be sure to connect your iPad or iPhone or iPod to your computer at least once a month. Apple often releases new versions of the software for your device and the only way to update it is when you connect via iTunes.

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