Make Things Bigger on the Desktop

Did you know that you can make the text AND icons bigger on the Desktop?

1. From the Finder click the View menu

2. Choose Show View Options

3. You can drag the top slider to make the icons bigger or smaller

4. Change the text size

5. You can even reposition the label text from the bottom to the side

6. Click a check mark next to Show Icon Preview and you’ll see a thumbnail of all of your jpgs

iPad and iPhone Tip of the Week

Four More Ways to Conserve Your Battery

Under Settings:

1. Turn off Bluetooth if you are not connected to a wireless keyboard or your car’s system

2. In General, under Spotlight search, limit where it should look when you use the search feature

3. Under the iPod setting, turn off the EQ

4. Under Location Services, wisely choose which Apps REALLY need to know where you are

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Scroll Bar Secrets

The scroll bar, on the right side of every window, allows you to move up and down the window to see the contents.

Dragging the scroll bar moves you fast, sometimes too fast. But Dragging the scroll button is the quickest way to go all the way to the top or bottom of a window.

Clicking the up and down arrows at the bottom of the scroll bar will move you a line at a time. This is great if you are reading a document line by line or looking at individual photos.

In the System Preferences, under Appearance, you can set the Scroll Bar to either jump to the next page or to the spot that’s clicked.

This is handy when you are scanning a document or wanting to quickly navigate through a section of your photos.

BONUS: In Safari, pressing the Space Bar scrolls the window down a screen at a time. Shift plus Space Bar scrolls the window up a screen at a time.

iPad and iPhone Tip of the Week

Quick Scroll to the Top

When you reach the bottom of an article, or an email or the news feed in FaceBook, instead of scrolling all the way back to the top:

Just double tap in the very top black horizontal menu space where the time and battery are displayed and you’ll zip right up to the top of the screen.

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Changing the Direction of Deleting in Mail

I don’t know about you, but when I am deleting a series of emails in Mail, I like to delete from the bottom up. But it seems that the default deletes from the top down. What I mean is, if I delete something in the list, I want it to highlight the next email ABOVE the one I deleted.

You can choose which direction the deleting goes.

1. Delete an email

2. Notice if it now highlights the email above or below the one you deleted

3. Press the up or down arrow on the keyboard to choose the direction you want

4. Press delete to remove the next email and it will now be highlighting the next email in the direction you chose

iPad and iPhone Tip of the Week

Conserve the Battery

One way to get more battery time on your iPhone and iPad is to change the setting for auto-adjusting the brightness.

1. Tap Settings

2. Tap Brightness and Wallpaper

3. Turn the Auto-Brightness setting OFF

4. Now it will stay the same brightness no matter what the ambient light conditions.

5. If you need the screen to be brighter or dimmer, come back to settings and make the change manually

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Keyboard Shortcuts

The Apple Wireless Keyboard is sleek, compact and feels great on your fingers. But it’s missing the numeric keypad and a few other keys that some people are lost without.

This week’s tip is a short (less than 2 minutes!) video lesson especially for all of you recently converted PC users who miss those special navigational keys.

Check out the video. Try the tip. Let me know what you think!

iPad and iPhone Tip of the Week

Quick Contacts Editing

If you need to quickly delete a person’s phone number or address from their contact information, you don’t need to tap Edit first.

Find their entry in your Contacts

Simply swipe your finger next to the information you want to delete and tap Delete.

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Typing Emoticons

Emoticons are those cartoon characters that people include in emails and on FaceBook. They are those winking smiley faces and colorful hearts and random, fun images of things in our lives.

Built into the Mac since Lion, you can easily add these characters.

1. Under the Apple menu, choose System Preferences

2. Click on the Keyboard icon

3. Check the box to Show Keyboard and Character Viewers in menu

4. A new icon appears in the top right menu bar, next to the clock

5. Click it to show the Character Viewer

6. The left column shows the different collections of symbols, shapes and arrows that have always been available on the Mac

7. Click Emoji to access the cartoon emoticons

8. Click on People, Nature, Objects, Places and Symbols to see the choices

9. To use one simply drag it to where you are typing

 

iPad and iPhone Tip of the Week

Typing Emoticons

Emoticons are those cartoon characters that people include in emails and on FaceBook posts. They are winking smiley faces and colorful hearts and random, fun images of things in our lives.

To set up access to the Emoji keyboard:

1. Tap Settings

2. Tap General

3. Scroll down and tap Keyboard

4. Tap Add New Keyboard

5. Find and tap Emoji

6. Get out of Settings

To use the Emoji keyboard when typing:

1. In email or on FaceBook, when you have the regular keyboard showing, tap the Globe icon and it will switch to the Emoji keyobard

2. Tap the various symbols to choose between categories

3. Tap the Globe again to return to the regular keyboard

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Make Things Bigger on the Desktop

Did you know that you can make the text AND icons bigger on the Desktop?

1. From the Finder click the View menu

2. Choose Show View Options

3. You can drag the top slider to make the icons bigger or smaller

4. Change the text size

5. You can even reposition the label text from the bottom to the side

6. Click a check mark next to Show Icon Preview and you’ll see a thumbnail of all of your jpgs

iPad and iPhone App of the Month

Auto-Complete Text

Do you type the same phrases all of the time on your iPad or iPhone? You can create shortcuts for these frequently used sentences.

Let’s say you often type “Love you much” in your emails.

You can create a shortcut so that, when you type LYM it will automatically type the complete phrase.

1. Tap Settings

2. Tap General

3. Scroll all the way down to Keyboard

4. Scroll down to Shortcuts

5. Tap Add New Shortcut…

6. Type in the complete phrase, ie: Love you much!

7. Next to “Shortcut” type the letters you want to use for that phrase, ie: lym

8. Tap SAVE

9. Open up Mail and try it!

You can create many different shortcuts. I’m not sure if there is a limit to how many you can create.

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Launch Pad

Lion’s Launch Pad offers you an easy way to look at your Apps. But it only shows Apple Apps and those you’ve downloaded from the App store. To see ALL the Applications on your Mac, click on the Go menu in the Finder and choose Applications.

iPad and iPhone App of the Month

Play With Friends

There are lots of fun apps that let you play with your friends, even when you’re not together. All of the games offer a free version and a paid version without ads.

Words With Friends is just like Scrabble. Play with me–my name is Ruthr

Draw Something is a combination of Pictionary and Jumble, so that you have letters to give you a hint about what your friend has drawn. No artistic skills necessary. Play with me–my name is Ruthspark

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Drafts in Mail with Lion

Lots of folks are asking where the Drafts Folder went in Mail after they installed Lion. It used to be that SAVE AS DRAFT was a choice. Now, just close the email you want to save and it will give you the option to Save As Draft.

Once you’ve saved something, the Drafts Folder will appear in the Mailbox list in the left column.

iPad and iPhone App of the Month

Weather

The weather widget in the Notification Center doesn’t just show you the weather for today. It can also show you the weather for the next five days.

Just swipe left or right for the full forecast.

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Where Are Those Missing Keys

The Apple Wireless Keyboard is sleek, compact and feels great on your fingers. But it’s missing the numeric keypad and a few other keys that some people are lost without.

Today’s tip is especially for all of you recently converted PC users who miss those special navigational keys.

Use the FN key (bottom left of your keyboard) with the following keys:

PAGE UP = FN + up arrow
PAGE DOWN= FN + down arrow
HOME = FN + left arrow
END = FN + right arrow
FORWRD DELETE = FN + delete

iPad and iPhone App of the Month

Rearranging and Grouping Apps

There are several ways to move and organize your favorite Apps on your screen.

First, press and hold on one of the icons to get them wiggling.

To move an App, just drag the icon to a new position.

To move an App to a different screen, you can try dragging it all the way to the edge of the current screen. But this is aggravating and it doesn’t always work.

Instead, drag the App into the Favorites Bar at the bottom, slide to the preferred screen, then drag the App to where you want it.

The Favorites Bar can hold up to 6 items on an iPad and up to 4 items on the iPhone. You can temporarily move something off of the Favorites Bar to use the placeholder for all of this moving and rearranging.

To group similar Apps together, drag one on top of another and a Folder will be created that you can rename.

 

Count Your Words

If you write articles or have to submit your bio for something, they often suggest a limit to how many words you can use. NO, you don’t have to count them by hand. Built into Microsoft Word and Pages is a word count tool.

In Word, click on the Tools menu and choose Word Count

In Pages, click on the Inspector, click on the left icon for information about the document and click on the Info tab.

iPad Tip of the Week

Are You Missing Your Bookmarks Bar?

By default, Safari does NOT show the Bookmarks Bar, but, if you’re like me, it’s where all of your frequently visited website are, and you’d like to be able to access them from your iPad and iPhone too.

To see the Bookmarks Bar in Safari

1. Tap Settings.

2. In the left column tap Safari.

3. In the top section on the right, next to Always Show Bookmarks Bar, slide to On.

4. This is also where you can control whether Safari opens New Tabs in the Background.

5. If you’re not sure what this does, turn it on, open some pages in Safari, and you’ll see that each page stays opened as a tab that you can X to close or tap back onto to reopen.

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4 Ways to Highlight Text

Dragging across a word or a sentence or paragraph is one way to highlight the text so that you can delete it, copy it or cut it.

But here are several alternatives, depending on what you are selecting:

~ To highlight a single word: double click in the word

~ To highlight an entire paragraph, triple click on any word

~ To select a long section of text, click at the beginning of the section, hold down the Shift key and click at the end. Everything between the two clicks will be highlighted

~ In Microsoft Word (not Pages, sorry) you can select two unconnected blocks of text to copy and paste! Highlight one sentence, then hold down the Command key while highlighting the second sentence. Both will be selected. You can copy or cut them and when you paste them, they will appear together, as two separate paragraphs.

iPad and iPhone Tip of the Week

Apps to Help You See Better

iMagnifier: iMagnifier is just one of several free apps that magnifies text, making it easier to read menus and other printed materials.

Use the Search feature of the App store to see all of the choices and compare their different features and user ratings.

Combine the magnifier with a free Flashlight app, and you can really see better.

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File Names with Microsoft Office 2011

If you can no longer open documents that were created in a previous version of Microsoft Word, Excel or PowerPoint, it’s probably because of the file name. It may be too long or, it contains a slash or other no-longer-acceptable characters.

To change the name of a file:

1. Click once on the item

2. Press the Return key to highlight the file name

3. Type a new name. If you press the left or right arrow key it will move the cursor to the beginning or end of the text

4. Press the Return key when done

Now try opening the file and it will probably work!

iPad and iPhone Tip of the Week

All About Sounds

You can control what sounds play when different things happen. Maybe you don’t like the sound when you unlock your device. Maybe you prefer NOT to hear a sound every time you receive or send an email or when someone sends you a text or leaves a voicemail.

It’s easy to choose which sounds and alerts you want to hear.

1. Click on Settings.
2. Click on Sounds.
3. Scroll through the list, choosing which you want on and which you want off.

This is also where you can choose a different ringtone and make the Vibrate feature silent.

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Important Tips for Gmail Users

If you send and receive your Gmail mail using Apple Mail’s postage stamp, there are a few settings you need to check.

1. In Mail, under the Mail menu, choose Preferences

2. Click on the Accounts Tab

3. Click on the Gmail account in the left column

4. Click on the Account Information tab to determine if this is a POP account or an IMAP account

~ If it’s IMAP account

1. click on the the Mailbox Behaviors tab and

2. Remove the check mark so that:

3. you DO NOT store Drafts on the server

4. you DO NOT store Sent messages on the server

5. you DO NOT store Junk messages on the server

6. you DO NOT store deleted messages on the server

~ If it’s a POP account

1. click on the Advanced tab

2. Put a check mark next to Remove copy from server and choose When moved from Inbox in the pull down menu. This will help minimize the emails that you delete on one device from appearing on other devices if you haven’t recently checked mail on them.

5. Close the Preferences window and Save your changes

6. You might also want to log into your Gmail account via the internet and be sure that you don’t have a large number of old emails in the Trash there… If you do, take the time to delte them all.

iPad and iPhone Tip of the Week

Split the Keyboard

If you find the keyboard on the iPad to be too cramped, you can split it, separating it so that it fits your typing hands better. This works in both portrait and landscape modes.

1. From the Home screen, tap Settings

2. Tap General

3. Scroll down to Keyboard and tap

4. Turn ON Split Keyboard

To use the split keyboard,

1. Tap any APP that requires typing

2. When the keyboard appears, use two fingers on the keyboard and pinch it open

3. Pinch it closed again to return to the standard keyboard

To move the keyboard around so that it isn’t covering your text

1. Tap and HOLD and drag on the Keyboard Toggle button in the bottom right corner of the keyboard

2. If you hold it too long before dragging, you’ll get the choice to Dock and Merge, meaning put the keyboard back together at the bottom of the screen

 

 

Which Newsletter Program Is Best For You?

It used to be that, if you wanted to stay in touch with your clients or your club members or even your family, you mailed them a newsletter. These newsletters were mostly text, maybe with a single photo at the end.

Nowadays, we want to include lots of pictures and maps and use fun fonts and colors. While these enhancements look great, they make the files really, really big.

If you are still snail mailing your newsletter, the file size isn’t an issue. But if you are emailing your content, it may be time to consider a new way to work.

Microsoft Word and Pages are great applications for designing and creating a newsletter if you are printing and then mailing your newsletter. And Pages makes it even easier with templates and simple ways to add pictures and wrap text around them.

But if you are sending your newsletter as an email, consider switching to an online email marketing program, like Constant Contact.

Constant Contact allows you to create a template and then just copy it each time, update the content and send it. You can add photos, jogs, even your own logo and signature.

Constant Contact has many templates to choose from, for newsletters, cards, flyers and more and it works with its own mailing lists so that you can choose who to send to.

For example, if you do the newsletter for your garden club, you may need to send some correspondence just to the board members while the entire membership receives your monthly newsletter. So you can create two different lists and only send to the selected list. You can even schedule your newsletter to be sent on a particular day.

No more struggling to line up your text in columns. No more sacrificing color and photos to get a reasonably sized file. With Constant Contact you can have it all.

The cost for this easy, efficient web-based email marketing program starts at $15.00 a month. For more information visit http://www.constantcontact.com/index.jsp

And of course, I can help you set it up, create your templates and master this amazing, easy-to-use program.

And, if you still snail mail your newsletters, I’m happy to help you learn the great features in Pages that will make creating and designing your newsletters much easier and more fun!

iPAD and iPHONE TIP OF THE WEEK

Caps Lock

While there is no Caps Lock key on the iPad or iPhone keyboard, you can create one.

1. Click on Settings

2. Click General

3. Click Keyboard

4. Make your choices for several keyboard options, including Enable Caps Lock

To use the Caps Lock, double tap the Shift arrow and it will turn blue, indicating that the Caps Lock is on.

———–

iPhoto: Cropping Pictures for Printing

If you plan to print or order prints of your favorite photos, remember to first crop them to the desired size. Otherwise, the photo lab will crop them for you and you may be disappointed with the results.

To crop a picture in iPhoto:

1. In iPhoto, click once on the photo and click Edit from the toolbar at the bottom .

2. Click on the crop tool.

3. From the pull-down list of numbers, choose the size of the print you will be ordering. A rectangular box will appear on the photo.

4. Drag the corners to resize the rectangle to include what you want in the photo. You’ll notice that if you make it narrower it will also make it shorter–it is constraining the photo to the proportions of the size you selected.

5. You can reposition the rectangle by dragging in the middle of the rectangle.

6. You can also change it from a landscape to a portrait by choosing again from the size list–the last choices in the menu give you the option to make it tall (portrait) or wide (landscape).

7. When you have the desired area selected, click Done.

8. Now you have a proper photo of the desired size.

If you are ordering several different sizes of the same photo, duplicate the photo first (photos menu, choose duplicate) and crop each one to the desired size.

iPAD and iPHONE TIP OF THE WEEK

Rearranging Icons, Grouping Into Folders

There are several ways to move and organize your favorite Apps on your screen.

First, press and hold on one of the icons to get them wiggling.

To move an App, just drag the icon to a new position.

To move an App to a different screen, drag it all the way to the edge of the current screen. If this doesn’t work for you, drag the App into the Favorites Bar at the bottom, slide to the preferred screen, then drag the App to where you want it.

To group similar Apps together, drag one on top of another and a Folder will be created that you can rename.

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Fast Finding and Searching

Every program on the Mac has a Search tool. Usually it’s a rounded rectangular box with a mini magnifying glass in the upper right hand corner of the screen. (If you don’t see it, try dragging your window wider to reveal it.)

Just type what you’re looking for in this box to save you time and aggravation.

In Mail, when you Search, you can limit where Mail looks and what it looks for by clicking on one of the choices across the top: All Mailboxes or just the one selected, whether the text is in the Entire Message, From, To or part of the Subject of the email.

To find a folder or document saved on your Mac, you can use click on the magnifying glass icon in the top right corner to open up Spotlight, which gives you a list of all items.

A second way to Find documents is to choose the Find command under the File menu in the Finder. Type in what you’re looking for and a list will appear. Click once on the item and at the bottom of the window, you’ll see the path listed, so you know where to find the item.

iPAD and iPHONE TIP OF THE WEEK

Fast Searching

Looking for a person’s phone number? While you might think it’s pretty easy to click on your Contacts and scroll to that person’s name, there is a much faster way.

Slide to the screen to the left of the first Home screen to reveal the built-in Spotlight program. Begin typing the person’s name. Not only will their name appear next to the icon of the Contacts, but you’ll also see all emails related to that person, any iCal appointments. Click on any entry and you’re there.

———–

Typing Accent Marks and Foreign Language Letters

It’s easy to type foreign characters such as accent marks on a Mac. As an example, for the word Qu√©, The accent mark is an optional character above the e.

First type “qu” then,

Hold down the option key and type “e” to get the accent mark. It will appear above the text and create an empty space.

Then type the “e” that goes under the accent mark.

To see what other optional characters you can type, such as Àú and ¬ø, you can look at the Keyboard Viewer.

Hold down the Option key in Keyboard Viewer to reveal some hidden characters.

Hold down the Shift and Option keys to reveal additional characters.

To actually type those characters, just hold down the corresponding keys when you are in your actual document.

iPAD and iPHONE TIP OF THE WEEK

Keeping Up With Software Updates

Be sure to connect your iPad or iPhone or iPod to your computer at least once a month. Apple often releases new versions of the software for your device and the only way to update it is when you connect via iTunes.

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Change the Size of Things on Your Desktop

If you save a lots of things to your Desktop, it can often be hard to find what you’re looking for. Maybe the icons are too small or you can’t read the words.

In the Finder, under the View menu, choose Show View Options.

In this window you can drag the slider to make the icons bigger.

You can change the size of the text that appears under the icon. You can even choose to place the text label on the side of the icon if you prefer.

In this window you can also choose Arrange By… to automatically arrange your icons by date, by name or manually.

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Warning: Ignore Any Messages on Internet That You Have a Virus

If you ever see a pop up window on Safari or recieve an email warning you that your system’s security has been compromised, or that you have a virus, and you should click on a link to fix it, IGNORE IT! It is a scam to get you to run a program that may, in fact, GIVE YOU a virus.

An Easier Way to Browse Music in iTunes

We all look through our music differently. Sometimes you’re looking for a particular artist or a favorite album. Sometimes you may want to find all music of a certain genre.

I find that using the Column Browser makes it easier to navigate through my music library.

in iTunes, under the View menu, choose Show Column Browser. Go back up to the View menu, and choose to show it on the Top or Left side. You can also select which columns show in the Browser.

I’ve chosen Genres, Artists and Albums and, in the bigger, bottom pane, I have my music sorted by song name.

Now I can quickly browse and find music by any of these columns.

Yes, you can also type what you are looking for in the Search Music box in the top right corner.

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How To Add Numbered Lists in an Email

Sometimes you may want to add a list in an email and you’d like to number or bullet the list so that it stands out and indents and lines up perfectly when it wraps.

In a new email message, begin typing your regular text. When you’re ready to start your list, go up to the Format menu and choose Lists. Slide over to choose either a Bulleted List or a Number List. Begin typing.

Mail will automatically number or bullet each line when you press Return. To stop the numbering, press Return a second time.

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Secrets of the Scroll Bar

The scroll bar, on the right side of every window, allows you to move up and down the window to see the contents.

Dragging the scroll bar moves you fast, sometimes too fast. But Dragging the scroll button is the quickest way to go all the way to the top or bottom of a window.

Clicking the up and down arrows at the bottom of the scroll bar will move you a line at a time. This is great if you are reading a document line by line or looking at individual photos.

In the System Preferences, under Appearance, you can set the Scroll Bar to either jump to the next page or to the spot that’s clicked.

This is handy when you are scanning a document or wanting to quickly navigate through a section of your photos.

BONUS: In Safari, pressing the Space Bar scrolls the window a screen at a time.

——–

Cleaning Your Keyboard and Mouse

Keyboard:

If your keyboard is wired, first disconnect it from your computer. If it is wireless, turn off the power on the keyboard and remove the batteries.

Use a lint-free cloth lightly moistened with water. Don’t get moisture in any openings and don’t use aerosol sprays, solvents, or abrasives.

Mouse:

If your mouse is wired, first disconnect it from your computer. If your mouse is wireless, slide the power switch to off and remove the batteries. Clean the outside of your mouse or trackpad with a lint-free cloth lightly moistened with water. Don’t get moisture into any openings and don’t use aerosol sprays, solvents, or abrasives.

If the scroll ball on your Mighty Mouse has become discolored or dirty, use a clean, lint-free cloth lightly moistened with water to clean it.

Wipe the ball and the surrounding area, making sure to rotate the ball itself to ensure complete coverage.

If the scrolling feels rough or if the scroll ball isn’t scrolling up, down, or side-to-side, hold the Mighty Mouse upside down and roll the ball vigorously while cleaning it to help dislodge any particles that may have collected on the internal hardware.

 

Printing In Black Only

To save ink, consider printing some of your documents in Black Only. It’s called Printing in Grayscale.

Every printer will address this differently, but here are the basic steps to help you find what you’re looking for with your particular printer.

1. From the File menu, choose Print

2. Next to the current choice under the number of pages to print (it may say Layout, or the name of the current program), click to reveal a menu of choices

3. Choose Quality and Media

4. At the bottom of the window, put a check mark next to Grayscale

Forwarding an Email Without All of the Forward Garbage with Apple Mail

When you Forward an email to someone, it includes the previous recipient information. You could highlight it all and then delete it, or,

1. Click on the email

2. From the Message menu, choose Send Again

A new email is created, ready to address, without any of the extraneous information.

If the original email was previously forwarded, it may still contain some of that unwanted text, so be sure to delete it before sending it.

The Missing Keys for Navigation

One of the hardest adjustments former PC users have to make is getting used to the Mac’s keyboard.

Today’s tip addresses the missing navigation keys on Apple’s wireless keyboard.

The Missing Keys for Navigation

The Apple Wireless Keyboard is sleek, compact and feels great on your fingers. But it’s missing the numeric keypad and a few other keys that some people are lost without.

Today’s tip is especially for all of you recently converted PC users who miss those special navigational keys.

Use the FN key (bottom left of your keyboard) with the following keys:

PAGE UP = FN + up arrow
PAGE DOWN= FN + down arrow
HOME = FN + left arrow
END = FN + right arrow
FORWARD DELETE = FN + delete

 

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ZOOMING YOUR SCREEN

Do you ever want to quickly enlarge your screen so you can see something bigger?

1. Under the Apple menu, choose System Preferences

2. Click on the Mouse icon

3. Click to put a check mark next to Screen Zoom.

4. Click the Options for more choices.

5. It is set to use the Control key but you can choose a different key if you prefer.

6. You can also change how the screen moves when you zoom. Play with the different choices to see which works best for you.

7. Click Done

Now, anytime you hold down Control key and scroll with the mouse button, you’ll be ZOOMING! Try it.

KEYBOARD SHORTCUTS IN SAFARI

Instead of using your mouse’s scroll wheel or dragging the blue scroll bar, you can move down the page by pressing the Space Bar. Move up the page by holding down the Shift key and pressing the Space Bar.

To go Back to the previous page, instead of clicking the Back Arrow, press the Delete key.

HIDING PICTURES IN iPHOTO

If you have your Desktop Screen Saver set to use all the pictures in iPhoto, you may have certain pictures that you don’t want to include. Instead of creating a separate album specifically for the Screen Saver, you can hide selected photos.

In iPhoto, click on any picture you want to hide from view.

From the Photos menu, choose Hide Photo. An X will appear in the top right corner, indicating it is marked as Hidden.

If you don’t want to see Hidden photos in iPhoto, under the View Menu, re-select Hidden Photos to remove the check mark.

The picture is still in your Library, you just can’t see it.

To Unhide it, first, from the View menu, choose to show Hidden Pictures

Then select the photo that has the X on it and choose Unhide from the Photos menu

For more great iPhoto tips, check out the new video training series, Maximize Your Mac.